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On the Floral Journal

What it’s Like to Be a Floral Designer | Part 2: Design Plan Meeting

close up of hands holding floral cards

In Part 1 of this series, we talked about the process of booking your floral designer for your wedding. Once you officially book our services, then it’s on to the fun part: the Design Plan Meeting.

This step is everyone’s favorite! It’s the part of the process where we move from Pinterest boards to real life, and you get to choose the actual florals, vessels and accents that we’ll be using at your wedding.

woman writing at a large wooden desk
woman holding floral design cards

When and Where Do We Have the Design Plan Meeting?

Our Design Plan Meeting takes place 4-6 months prior to your wedding date. It can be done at your venue or at our studio. For larger weddings, we usually recommend having the meeting at your venue. To save time, we also recommend pairing this meeting with one of your meetings at your venue, such as a tasting or linen selection meeting. If you have an event planner, you may want to invite them to the meeting so they can get a feel for the design as well.

woman preparing for floral design meeting by taking notes at desk
close up of floral design cards

Before the Meeting

There are a few details that must be decided upon in order for us to have the Design Plan Meeting. Those include:

  • Wedding party attire
  • Color of table linens
  • Approximate table count
  • Estimated wedding day timeline
  • Time of wedding breakdown

Determining these details before the meeting ensures that your florals and decorations don’t clash with anything. It also ensures that we order the correct amount of blooms and vessels, and that we can quote your cost accurately.

flower cards spread across a wooden desk for a design plan meeting

“Karen is amazing at what she does! She is so knowledgeable and knows everything there is to know about flowers. I had a general idea of what I wanted from my bouquet to my centerpieces and Karen took those initial thoughts and made it into a reality. She listened to all of the specific things I wanted and made sure that everything was right, including the flower colors! We had our design meeting and she brought a ton of items that I could pick from to include in my centerpieces. I chose floating candles and she even had beautiful table numbers I used for my wedding day! If you want a florist that will help you bring your floral visions into a reality, then you should book Karen.”

Nicole McKenna
green plants in vases sitting on wall shelves
florist preparing for floral design plan meeting by arranging flower flash cards

Choosing Your Flowers and Vessels

During the Design Plan Meeting, we will solidify the aesthetic of your wedding. We will take a look at your Pinterest boards and my flower books, and you’ll get to choose the specific blooms and greenery we will use to create your arrangements. You will also select the vases, vessels, candles, and any other design pieces we will be incorporating.

This is such a fun meeting for brides. It’s your opportunity to decide what you want the look and feel of your wedding to be. And while you are free to be as creative as you’d like, you are also free to rely on my expertise along the way! From cost efficiency, to understanding which flowers will be in season on your wedding date, I’m here to guide you through every aspect of the floral design.

Once you’ve decided on your florals, then I get to work on creating your Floral Design Plan. This detailed plan is the recipe for your wedding day florals. It includes a detailed account of the florals and vessels that will be used for each design element—from your bouquet, to the aisle flowers, to the reception tables. It also includes the final cost for your floral design.

potted plants on tables of varying heights

That’s it for step 2. Stay tuned to learn about how we turn your Floral Design Plan into a reality on your wedding day!

Are you ready to start planning your wedding or event florals? Let’s chat!

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    Hi there! Welcome to the Aleen Floral Design journal. Sit back, relax, and enjoy stories of the couples we work with, featured floral projects, behind the scenes antics, and helpful floral design tips.

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